Stipend needs by invited participants were requested at the time of attendance confirmation and were confirmed in the travel email sent on February 26. If you have questions regarding your stipend request please contact Vanessa.

Airfare Stipend
After the meeting, NAE will reimburse up to $1800 for a round-trip ticket between your home city and Tokyo during the official meeting dates.  Please book your flights as soon as possible. You will most likely need to depart for Tokyo on Saturday, June 7 to arrive in time to attend the full meeting.

You must use our travel agency, Kentlands Travel as it is Academy policy that international travel paid by the National Academies must be booked through one of our preferred agencies. In addition, they are familiar with Academy travel rules associated with international travel. Contact Kentlands Travel at NAS@UniglobeKentlands.com or 800-552-6425 to book your ticket and reference travel code NAE140034. 

After the symposium, you will need to submit a travel expense report with your itinerary as well as proof of payment (for example, payment: MCxxxxxxxxxxxx0000). The report must be submitted within 30 days. FOE staff will contact you for further detailed instructions once travel has been completed. Please be sure to save a copy of your airline receipt to submit with your eTER.

NOTE: If your trip will incorporate travel to another city for other business or travel outside the immediate meeting dates, please contact Vanessa. NAE is unable to cover ground transportation costs in either Japan or the US.

Hotel Stipend
A block of hotel rooms has been reserved for all symposium attendees at the Hotel Sunroute Ariake. Lodging for all US attendees, except for incidentals, will be direct-billed to the Engineering Academy of Japan (EAJ) for the following dates: arrival June 8 and departure June 11. If you cannot get a flight home on the last day due to the timing of flights, our host will cover a fourth night, June 11. Additional nights outside the meeting dates and/or extra cost for a spouse or guest are the responsibility of the participant. US participants should make lodging reservations by completing the online travel form by April 14. If you need to make changes to your lodging reservation after submitting the form, please contact Vanessa immediately.