Thank you for agreeing to serve as an organizer or speaker for the 2017 USFOE Symposium. 
  
Travel Regulations

• Funding comes from government grants and must follow federal travel regulations.
• Please read the travel policies below carefully to ensure all travel meets these guidelines.
• More travel policies are available here.

Airfare

• We can cover domestic coach-class airfare of organizing committee members and speakers.
  • Based on a 21-day advance purchase.
  • Round-trip fare is typically around $500 or less.
  • Round-trip ticket between your home city and Bradley International Airport.
  • Travel during the official meeting dates.
• If your trip includes travel to another city for other business or travel outside the immediate meeting dates, please contact Sherri Hunter.
• Please book your flights as soon as possible to get the best fares.
• Taking departing flights before 2pm on Sept. 27 is discouraged, as participants are required to stay until the symposium ends at 12noon.
• We strongly recommend that you use Uniglobe Kentlands Travel.
  • Familiar with Academy travel rules
  • Able to direct bill your ticket to NAE
• Please contact Kentlands at NAS@UniglobeKentlands.com or 800-552-6425 and reference travel code NAE170044.
• If you cannot attend the meeting due to an emergency, contact the travel agency or the airline immediately and notify Sherri Hunter.

Lodging

• Your room during the meeting except for incidentals will be direct-billed to either UTRC or NAE.
• Dates included are check-in on September 24 and check-out on September 27 (3 nights).

Other Expenses

• FOE staff will send you reimbursement instructions after the symposium.
• You must submit a travel expense report within 30 days following travel.
• Itemized receipts are required since we reimburse actual expenses only.
• The following are not reimbursable:
  • Meals taken elsewhere during the symposium, where meals are provided
  • Alcohol expenses
  • Internet expenses
• Meals taken enroute to the meeting are reimbursable up to per diem rate of $44.25.
• Other reimbursable, non-incidental travel expenses include: 
  • Use of privately owned vehicles (54¢ per mile)
  • Airport parking
  • Tips
  • Tolls
  • Ground transportation to or from your home airport
    • Because NAE is a nonprofit organization, please consider cost when choosing ground transportation. See logistics for BDL options.
    • Sedan service and rental cars are not reimbursable.
    • We can reimburse for Uber or Lyft only up to the comparable cab fare.